The Family Enquired in January. They Forgot You Existed by March.
Education is a 90-day decision. The institute that stays in touch — with the right message, at the right time, for all three months — gets the admission. 3Sigma helps your counsellors follow up systematically so you close enquiries that other institutes abandon after the first call.
What Is Actually Happening at Your Institute Right Now
Be honest about what you recognise here
The counsellor's day
Priya manages 220 enquiries. She starts her morning by calling the hottest 10 leads — the ones who visited yesterday or called this week. The other 210 are in a spreadsheet she hasn't opened since Tuesday.
A student named Rahul enquired 6 weeks ago. He was interested in the MBA programme but said he'd decide after talking to his parents. Priya wrote "call back in 2 weeks" in her notebook. She never called back.
Rahul got regular WhatsApp messages from a competing college — placement stats, faculty profiles, a student success story. When his family made the decision last week, they went with the college they'd been hearing from.
How it should work
Rahul's enquiry is in 3Sigma. He gets a WhatsApp with the brochure and fee structure within 5 minutes. He is assigned to Priya, who gets a task: call in 2 days.
After the call, Priya logs that his parents are deciding. A WhatsApp sequence starts automatically — once every 10 days, Rahul gets something relevant: a placement story, a faculty video, a seat availability alert.
On Day 45, Priya gets a reminder: "Rahul — MBA Enquiry — 45 days old, no decision yet." She calls. His parents are ready to talk. She closes the admission that week.
❌ Why Enquiries Don't Convert
✅ How 3Sigma Helps You Convert More
The 90-Day Decision Window
A family does not decide on a college or coaching centre in one call. They take 2–3 months — comparing options, discussing fees, checking placements. The institute that stays in touch consistently during those 90 days gets the admission. The one that called once in January and went quiet loses to whoever kept sending useful messages.
A 90-Day Follow-up Calendar
Most institutes follow up for 3–5 days and stop. This calendar runs for 90 days. That is the difference between the institutes that fill seats and the ones that don't.
Your Admission Pipeline
Know exactly how many students are at each stage. See where they drop off. Fix the bottleneck, not just the symptom.
At any point, your director can open the app and see: 45 students in Enquiry, 18 Counselled, 9 visited campus, 4 submitted documents, 2 paid. If something is stuck at one stage, you know where to focus.
Parents and Students Need Different Messages
The parent is worried about fees, instalment options, campus safety, and job placement rates. The student cares about what the course is like, who the faculty are, and what their peers are doing after graduation. Sending the same message to both doesn't work.
👨👩👦What Parents Want to Hear
👩🎓What Students Want to Hear
With 3Sigma, you can tag contacts as student or parent and send targeted WhatsApp campaigns to each group — so the right message goes to the right person automatically.
Get Enquiries from Every Source in One Place
Stop managing leads from 5 different places. Connect everything so your counsellors work from one app.
Education Portals
Enquiries from education portals land directly on your phone — no copy-pasting
Social Media & Ads
Connect your ad campaigns so student leads flow in automatically
Website & Forms
Students who fill your enquiry form become CRM leads instantly
Walk-ins & Inbound
Add walk-in and inbound call leads from the mobile app in seconds
Students who WhatsApp you become CRM leads automatically
Import Existing Data
Import your old enquiry lists — nothing is lost in the transition
Everything Your Admissions Team Needs
One app that handles the full enquiry-to-admission journey — from first message to fee payment.
All Enquiries in One Place
Facebook, Shiksha, CollegeDekho, walk-ins, website — all arriving on your phone automatically. No missed enquiry. No copy-paste.
90-Day WhatsApp Sequences
Automated messages run for 3 months after every enquiry. Placement stories, batch reminders, seat alerts — without the counsellor doing anything manually.
Full Admission Pipeline
Track every student from Enquiry to Enrolled. Know how many are at each stage, who is stalling, and where your team needs to focus this week.
Counsellor Performance Tracking
Assign students to counsellors by course or city. See calls made, follow-ups completed, admissions closed. Know who needs support before the season ends.
Call Logging and History
Every call logged against the student's record. Counsellors see the full history before every call — what was said last time, what the family was concerned about.
Documents and Fee Collection
Collect marksheets, application forms, and share payment links — all linked to the student's record. No chasing over WhatsApp for documents that are already sent.
What Changes When Your Follow-up Doesn't Stop at Day 5
The same number of enquiries. Better follow-up. More admissions.
Admissions from leads that came weeks or months earlier — because follow-up kept going
Counsellor productivity when each person knows exactly who to call and when
Response to new enquiries when the app assigns automatically and WhatsApp goes in minutes
Director visibility — real-time pipeline instead of asking counsellors for updates
🎯Why Institutes Use 3Sigma
- ✓No enquiry is abandoned — follow-up runs automatically for 90 days
- ✓Counsellors handle more students without missing anyone
- ✓Walk-in visits and campus tours are documented and tracked
- ✓Director sees the full admissions pipeline in real-time
⚡Set Up in 10 Minutes
- 1.Connect Facebook, Shiksha, and CollegeDekho
- 2.Set up your counsellors and course categories
- 3.Turn on the 90-day WhatsApp follow-up sequences
- 4.Import your existing enquiry database
What Institutes Say
Real institutes, real admission seasons
"We had 400 enquiries for the July batch. In previous years we'd get 60–70 admissions. This year we got 110. The only thing that changed was how we followed up — the WhatsApp sequences kept students engaged for 3 months instead of 3 days."
Rajesh Nair
Director, Nair Career Academy, Kochi
"My counsellors were only calling the hot leads. The rest were going cold because there was no system. Now 3Sigma tells each counsellor exactly who to call today. The pipeline is moving. My team is not burning out chasing everyone at once."
Meera Sharma
Principal, Sharma Institute of Management, Jaipur
"A parent called us in March asking about fees for the July batch. They had enquired in November. We had no record of the earlier conversation. After 3Sigma, every conversation is logged. Our counsellors always know the full story before a single word is spoken."
Amit Bose
Admissions Head, Excel College, Kolkata
Ready to Fill More Seats This Season?
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